Who can use this feature?

  • Administrators and instructors + back office
  • Premium MAX / Add-On «VAT»

With SportsNow you have the option to set up the value added tax (VAT) in your studio, which will be automatically applied to your invoices. You can choose whether your prices are inclusive or exclusive of VAT. This guide will show you how to set up the VAT in your studio.

Good to know

  • If you use bexio, then the VAT settings from bexio are applied or you have to make the settings in bexio. Find more information about bexio here: Integration with bexio
  • If you don't want to apply the VAT to your invoices (anymore), then you can set the «VAT rate» to the amount «0.0» as explained below. It doesn't matter if you set the «Prices» to VAT included or plus VAT, because the VAT will then no longer be applied to your invoices.
  • It is possible to define several VAT rates with a date (valid from/to). The invoices are then automatically adjusted from the defined date. Example: 7.7 % (standard rate until 31.12.2023), 8.1 % (standard rate from 01.01.2024).
  • Passes can be offered at different VAT rates by selecting the desired VAT rate in the pass settings. You can find more information about the settings here: Pass settings explained.

Step-by-step instructions

On the web

  • Click in the admin area on «Set up my studio».
  • In the progress bar, click on «Further settings» and choose «Payment settings».
  • Scroll all the way down to the section «% VAT».
  • VAT rate: Here you can enter your desired VAT and the desired period of validity of the VAT.
  • Prices: Here you can select whether the prices are displayed including or excluding VAT. Example: If you select the excl. VAT option, VAT will be added to the price. For a subscription that costs CHF 100 and VAT of 7.7 %, the actual price would be CHF 107.70.
  • Add tax rate:
    • Visible: With this setting you can define whether the tax rate appears in the selection of subscription settings. This can be useful if a specific tax rate should only be stored for certain subscriptions.
    • Tax rate %: Under the following setting you can define the desired VAT rates with date.
    • Valid from: Here you can enter the date from which the desired VAT rate should be valid.
    • Valid until: Here you can enter until when the desired VAT rate should be valid.
    • Add tax rate to all subscriptions: Here you can decide whether the VAT should be applied/displayed for all subscriptions.
  • When you are finished, click on «Save settings».