Who can use this feature?

  • Administrators and instructors + back office
  • Premium MAX PRO / Add-On «Shift schedules»

SportsNow offers you the option of creating shift schedules for your team members. With shift schedules, you can plan your team's assignments visually and clearly in the calendar. Working hours and absences can be entered, edited and managed directly in the calendar view. Shifts can be moved using drag and drop, and the shift schedule can be printed out if required. Members can only book appointments if a team member is available according to the shift schedule.


Good to know: 

  • In the admin area under «My appointments», appointments can be created independently of recorded shift schedules and absences. Accordingly, recorded shift schedules and absences are not displayed under «My appointments».
  • In order for a shift schedule to be created for a team member, the setting «This member works according to a shift schedule» must be activated for the respective team member under «My team».


Step-by-step instructions

Create and edit shift schedules

On the web

  • Click on «Shift schedule» in the admin area.
  • Now you can drag and drop the desired team member from the top left into the calendar on the desired day and time.
  • To adjust the shift, simply click on it.
  • A window will open where you can adjust the team member, frequency, day and duration.
  • Once you have finished adjusting the shift settings, click on «Save».
  • As an alternative to drag and drop, you can click on «New» in the top right corner. This allows you to create shifts with the same settings and also select and create «Absences» under «Type».


Add absence

  • To add an absence, click on «New» in the top left corner.
  • Select «Absence» under «Type».
  • Description: Enter a description of the absence here. Example: “Holiday”
  • Next, enter the duration of the absence.
  • When you are finished, click on «Save».


Create shift schedules for a device

On the web

  • Click in the admin area on «Set up my studio» - «My Team».
  • Click on «Add new member». For the name, you can simply enter the name of the device. For the other information, you can use wildcards (e.g. "-").
  • Check the option «Don't show staff member publicly under "Our Team"», so that the device is not listed as a team member on your SportsNow page. 
  • You can set the device as the responsible team member in the class settings. 
  • You can now create a shift schedule for this device.


Print shift schedules

  • To print the shift schedule, click on «Print» in the top right-hand corner.
  • A window will open with your print settings and a print preview. If you are happy with it, click on «Print».
  • You have the option of printing the entire shift schedule with all shifts and absences for all team members. To do this, select «Team members» under «Show shift schedule for» in the top right corner and «All» under «Type».
  • However, if you would like to print the shift plan for individual team members or, for example, with the shifts, you can select the desired team member in the drop-down menu at the top right under «Team members» and select whether you want to display «Absences» or «Shifts» under «Type». Note: You can also select several team members at the same time in the drop-down menu.
  • Finally, you have the option of defining the desired time period.
  • With the calendar icon on the left, you can quickly select the desired date without having to scroll through a lot. On the right, you can select the view. Here you can choose between «Day», «Week», «Working week» and «Appointment overview». Note: For the working week, only Monday to Friday are displayed.