Working with classes: Before the class

Manage participant list / bookings 📃

Who can use this feature?

👤 Administrators, instructors with back office and instructors

🏅 Premium BASIC / Add-on «Efficient member management»

SportsNow offers you many ways to manage your classes and workshops. There is a list of participants for each class and each workshop, which gives you an overview of all registrations. You can manage the participant lists and bookings quickly and easily. Here you can find out step by step how this works.

Step-by-step instructions 🤓

On the web

  • Click in the admin area on «My participant lists» to load the participant lists for your classses or workshops.
  • You will now find an overview of all your classes and workshops.
  • Switch view: The week view is used by default. Alternatively, you can switch to day view or month view to see the participant lists of a single day or an entire month.
  • Select week / day / month: Use the calendar to select the desired week/day or month.
  • Class schedule for: The participant lists of all team members are displayed by default. Select a desired team member to view that member's participant lists.
  • Click on «View participant list» to display the desired participant list.

In the app

  • Press «More» - «Participant lists» to load the participant lists of your classes and workshops.
  • Select week: By default the participant lists of the current week are displayed. Press the red button at the top to display the participant lists of another week.
  • Press a desired participant list to display it.

In the participant list you have several possibilities to manage your class, e.g. cancel class or add participants. All possibilities are explained in further step-by-step instructions.

Further step-by-step instructions

You can also view and manage all bookings in the participant list. Do you want to manage the bookings in your participant list? We will show you step by step how to do it.

Step-by-step instructions 🤓

On the web

Good to know 💡

  • Click on the customer name to display the customer details directly. (only for administrators and instructors with back office)
  • Click on the plus sign at a booking to see more information.

With every booking you have several options at your disposal.

  • Click on "Action" at the desired booking to display all options.
  • Show outstanding invoices: Display all outstanding invoices of the customer and settle them directly after you have received the amount.
  • Unsubscribe and refund credit: Cancel the customer's booking and refund the credit back to the pass. This credit can be used to book another class.
  • Unsubscribe and do not refund credit: Cancel the customer's booking and do not refund the credit. The credit is then lost. This can be helpful if the cancellation period has already expired but the slot should still be used for other members.
  • Did not show up: Mark a participant as not having appeared. The person is automatically notified that they were missed in the class or in the workshop and is advised to cancel early.
  • Select participants: Select all participants who are present by placing a check mark at the respective booking. When you are finished, click on «Selected participants are present». Unchecked participants are automatically marked as "not present" after the lesson.
  • Note: By default, all participants are considered to be present, provided that no one has been marked as «not appeared» or some of the participants have been marked as present.

In the app

In the app you have the same options as on the web. Additionally:

  • View customer details: Leave the participant list and display the customer details.

Screenshots 🖥

Overview of all participant lists

Functions of the participant list

Bookings from participating members

Tags: members, list of participants, participants, administration, booking, bookings, attendance list, registration, registrations

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