Working with classes: Before the class

Add class ➕

Who can use this feature?

👤 Administrators and instructors with back office

🏅 FREE

SportsNow gives you the ability to easily create new classes. Depending on the type of class you have slightly different options available. In this tutorial you will learn step-by-step how to create a new class. We will also tell you what the difference is between the different types of classes.

Good to know 💡

  • Weekly class: A class that takes place once a week at a specified time (e.g. yoga on Tuesday from 6 to 7 p.m.). This class only has to be created once and then repeats itself. If the class takes place several times a week, the class created can simply be duplicated with "Make a copy" and only the day of the week needs to be changed.
  • Daily class: A class that takes place once a day at a specified time. (For example, spinning every morning from 11 to 12 o'clock). This type of class is only used if the class actually takes place every day including Saturday and Sunday.
  • Event / workshop: A workshop is a one-time event (e.g. a training weekend) that takes place once on a fixed date.
  • Individual appointments: A bookable appointment (e.g. for a personal training), which can be booked by members in a given time frame. For example: The personal training lasts 45 minutes and your members can book such a workout every Tuesday morning between 9am and 12pm.

Step-by-step instructions 🤓

  • Click in the admin area on «Set up my studio».
  • In the progress bar, click on «My class schedule».
  • For a new subscription, click on «Add class».
  • Type of class: Choose from the four different types.
Weekly class
  • Name: Enter the name of the class.
  • Category: Assign the class to a category.
  • Date / time: Set the start date and the start and end time of the class. If the class repeats indefinitely, you can check «This class is repeated endlessly and has no end date».
  • Level: Indicate which level this hour is aimed at. You can choose between basic, intermediate and advanced.
  • Location / room: Where does the class take place?
  • Capacity: Enter the number of places available for the class.
  • Livestream link: If you offer a live stream for the class, you can insert the link here. The link is automatically released to all participants in SportsNow with a notification 30 minutes before the start of the class.
  • The customer can choose at the time of booking whether he wants to participate on site or via livestream (if available): This allows your customers to decide for themselves whether they want to be online or on site.
  • Additional information (public): Enter more information about the hour here. These are shown directly in the timetable.
  • Definitive booking information (e.g. PIN code): Here you can, for example, enter a code to join your livestream. This information will only be sent to the member with the booking confirmation after the booking has been completed.
  • This class is free of charge and can be booked without a pass (e.g. open house day): If the class can be booked without a pass, you can indicate this here.
  • Customers may view the list of participants: Determine whether your members can see who else booked this class.
  • The class will only take place if there are enough participants: Set a minimum number of participants and what should happen with the class if there are too few registrations.
  • Course system: If you are working with the course system, you can specify here upon which class the new class is based. More information can be found here: Course system 🤸♀️
  • Booking mode: Enter here how the class is booked by the member (e.g. every class at once or every class individually).
  • Registration deadline: Until when can you register for this class?
  • Cancellation deadline: Until when can you unsubscribe for this class?
  • Registration opens: When can you register for this class?
  • Member groups: Specify here if only a certain group of members can book this class.
  • Who is responsible for the class?: Enter the instructor here.
  • When you are finished, click on «Create class».
Daily hour
  • Name: Enter the name of the class.
  • Category: Assign the class to a category.
  • Date / time: Set the start date and the start and end time of the class. If the class repeats indefinitely, you can check «This class is repeated endlessly and has no end date».
  • Level: Indicate which level this hour is aimed at. You can choose between basic, intermediate and advanced.
  • Location / room: Where does the class take place?
  • Capacity: Enter the number of places available for the class.
  • Livestream link: If you offer a live stream for the class, you can insert the link here. The link is automatically released to all participants in SportsNow with a notification 30 minutes before the start of the class.
  • The customer can choose at the time of booking whether he wants to participate on site or via livestream (if available): This allows your customers to decide for themselves whether they want to be online or on site.
  • Additional information (public): Enter more information about the hour here. These are shown directly in the timetable.
  • Definitive booking information (e.g. PIN code): Here you can, for example, enter a code to join your livestream. This information will only be sent to the member with the booking confirmation after the booking has been completed.
  • This class is free of charge and can be booked without a pass (e.g. open house day): If the class can be booked without a pass, you can indicate this here.
  • Customers may view the list of participants: Determine whether your members can see who else booked this class.
  • The class will only take place if there are enough participants: Set a minimum number of participants and what should happen with the class if there are too few registrations.
  • Course system: If you are working with the course system, you can specify here upon which class the new class is based. More information can be found here: Course system 🤸♀️
  • Booking mode: Enter here how the class is booked by the member (e.g. every class at once or every class individually).
  • Registration deadline: Until when can you register for this class?
  • Cancellation deadline: Until when can you unsubscribe for this class?
  • Registration opens: When can you register for this class?
  • Member groups: Specify here if only a certain group of members can book this class.
  • Who is responsible for the class?: Enter the instructor here.
  • When you are finished, click on «Create class».
workshop
  • Name: Enter the name of the workshop.
  • Category: Assign the workshop to a category.
  • Date / time: Set the start and end dates and the start and end times of the workshop.
  • Level: Indicate the level at which this workshop is aimed. You can choose between basic, intermediate and advanced.
  • Location / room: Where does the workshop take place?
  • Capacity: Enter the number of places available for the workshop.
  • Livestream link: If you offer a live stream for the workshop, you can insert the link here. The link is automatically released to all participants in SportsNow with a notification 30 minutes before the start of the lesson.
  • The customer can choose at the time of booking whether he wants to participate on site or via livestream (if available): This allows your customers to decide for themselves whether they want to be online or on site.
  • Additional information (public): Enter more information about the workshop here. These are shown directly in the timetable.
  • Definitive booking information (e.g. PIN code): Here you can, for example, enter a code to join your livestream. This information will only be sent to the member with the booking confirmation after the booking has been completed.
  • This class is free of charge and can be booked without a pass (e.g. open house day): If the workshop can be booked without a pass, you can indicate this here.
  • Customers may view the list of participants: Determine whether your members can see who else booked this workshop.
  • The class will only take place if there are enough participants: Determine a minimum number of participants and what should happen to the workshop if there are not enough registrations.
  • Course system: If you work with the course system, you can specify here on which class the new workshop will be based. More information can be found here: Course system 🤸♀️
  • Booking mode: Specify here how the workshop is booked by the member (e.g. every class at once or every class individually).
  • Registration deadline: Until when can you register for this workshop?
  • Cancellation deadline: Until when can you unsubscribe from this workshop?
  • Registration opens: When can you register for this workshop?
  • Member groups: Determine here if only a certain group of members can book this workshop.
  • Who is responsible for the class?: Enter the instructor here.
  • When you are finished, click on «Create class».
Individual appointment
  • Name: Enter the name of the class.
  • Category: Assign the class to a category.
  • Date / time: Set the start and end date of the hour. Also enter the duration of the hour.
  • Level: Indicate which level this hour is aimed at. You can choose between basic, intermediate and advanced.
  • Location / room: Where does the class take place?
  • Capacity: Enter the number of places available for the class.
  • Livestream link: If you offer a live stream for the class, you can insert the link here. The link is automatically released to all participants in SportsNow with a notification 30 minutes before the start of the class.
  • The customer can choose at the time of booking whether he wants to participate on site or via livestream (if available): This allows your customers to decide for themselves whether they want to be online or on site.
  • Additional information (public): Enter more information about the hour here. These are shown directly in the timetable.
  • Definitive booking information (e.g. PIN code): Here you can, for example, enter a code to join your livestream. This information will only be sent to the member with the booking confirmation after the booking has been completed.
  • This class is free of charge and can be booked without a pass (e.g. open house day): If the class can be booked without a pass, you can indicate this here.
  • Course system: If you are working with the course system, you can specify here upon which class the new class is based. More information can be found here: Course system 🤸♀️
  • Registration deadline: Until when can you register for this class?
  • Cancellation deadline: Until when can you unsubscribe for this class?
  • Registration opens: When can you register for this class?
  • Publish appointments and activate online booking. The customer can book appointments online: This allows your customers to book this appointment themselves.
  • Who is responsible for the class?: Enter the instructor here.
  • When you are finished, click on «Create class».

 

 

Tags: create class, settings, appointment, class, workshop

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